Quick Entry Preparation

An innovative tool included in Xcust, that speeds up and streamlines the process of creating declarations and managing taxes is Quick Entry Preparation. In an automated way the system can import the detailed data from an electronic invoice or shipment note in Excel file to the system, just before creation of any type of the Customs Declaration. The Customer’s/Consingee’s specific data is mapped automatically to the correct HS Codes. Moreover, the HS-Code specific customs documents (for example N851, Y032, Y900) and the customs tax rates will be linked respectively. Such structured data are used in the creation process of the Customs Declaration, so that no extra work of the user is required.

The Excel import templates can be defined for every Customer/Consingee, so that different types of lists with data can be imported.

Simple steps it the Quick Entry Preparation:

1. Import the invoice to Xcust system and optionally add additional information.

  • In the report can be defined information like which lines should be imported, for which customer, direction, country of departure and currency.
  • General information like Incoterm code, special currency for duty or transport cost can be also define, if not provided in the Excel file.

2. Execute automatic mapping

  • The systems finds related customs data based on the Customer’s/Consingee’s specific items/goods numbers provided by the electronic commercial invoice or shipment notes (or any other document containing details of goods).

3. Define the extra costs on the top level and split to single HS Codes

  • The extra costs such as transportation, insurance, which must be considered as a base value for the customs taxation, don’t have to be put per every single goods line manually, but will be distributed automatically.

4. Execute automatic calculation

  • The system groups and calculates all lines with the same HS Codes and prepare the structured data for creating a customs declaration.

The Quick Entry Preparation takes a few seconds regardless the number of goods lines, that should be declared. Moreover, even hundreds of goods lines can be mapped to one or few HS codes and the amounts (value of goods), weights and quantities are respectively calculated in the back.