Innovative
IT logistics services
for
port and terminal

Work quickly, efficiently and fault-free

We love delighting our clients with new solutions and innovative ideas and enabling you to find a software solution tailored exactly to your company. As a terminal and port operator, you know best what role time plays in all processes in the terminal. We believe an optimal interplay between sensibly automating processes and quick communication using innovative software solutions adapted to your needs will create much more time. By simultaneously using mobile devices in the terminal, an additional “treasure” will be leveraged, which saving you a lot of time will create important competitive advantages. Our IT specialists with decades of experience in the logistics industry will be pleased to advise you in person.

Our IT experts will treat your wishes and needs completely individually. We’ll listen to you and will offer both professional advice and flexible solutions that cover not only all the relevant divisions of a logistics company but with which you can also present your working methods logically and creatively.

Your benefits

You as a company differ from the others because of your targets, your internal visions and above all, because of your own strategies. This is why innovative companies do not need any off-the-peg software products, but IT solutions that allow this individual strategy to be supported digitally and made fit for the future, and to be designed for growth. With process-oriented software based on Microsoft Dynamics 365 Business Central we are already working for the future today. Thanks to future-proof and intelligent digitization of your business processes, not only will you save lots of time and money, you’ll also work more efficiently and conveniently.

ALL-IN-ONE

Enterprise Resource Planning (ERP) for terminal operators
Fully integrated, multi-client capable, certified accounting system
Storage, sea and land transports in one software solution
Administering containers (loading, bulk cargo, roll on roll off transport (RoRo), heavy loads)
Intelligent Inventory Management System (IMS)
Integrated tariff management
Multi-company and inter-company communication

LOGICAL AND INTUITIVE

A simple-to-operate and intuitively-comprehensible interface creates more satisfaction in the workplace
Individual adaptation possibilities to work quickly and conveniently
Efficient cooperation thanks to the logical structure of role-specific tasks
Uncomplicated, secure and time-saving handling thanks to well-planned and managed procedures for all segments in the terminal and office

PROCESS-ORIENTED AND INTELLIGENT

Real, transparent and comprehensively-structured business processes
Joint order flow with a separate administrative and operational section for better intra- and inter-company processing
Client-specific interfaces for general communication, customs and port authorities
Flexible and innovative software architecture to integrate new applications quickly

MOBILE DEVICE

Maximum efficiency for processes in the terminal thanks to the use of mobile devices directly connected to our Terminal Operating System
Accelerated communication thanks to Mobile Scanning Devices
Digital recording of loading orders, load lists and delivery confirmation as well as direct digital forwarding to the relevant employees/department
Mobile applications for changes in container locations (CMS/ CFS) accelerate handling in the terminal

ALL-IN-ONE

Enterprise Resource Planning (ERP) for terminal operators
Fully integrated, multi-client capable, certified accounting system
Storage, sea and land transports in one software solution
Administering containers (loading, bulk cargo, roll on roll off transport (RoRo), heavy loads)
Intelligent Inventory Management System (IMS)
Integrated tariff management
Multi-company and inter-company communication

LOGICAL AND INTUITIVE

A simple-to-operate and intuitively comprehensible interface creates more satisfaction in the workplace
Individual adaptation possibilities to work quickly and conveniently
Efficient cooperation thanks to the logical structure of role-specific tasks
Uncomplicated, secure and time-saving handling thanks to well-planned and managed procedures for all segments in the terminal and office

PROCESS-ORIENTED AND INTELLIGENT

Real, transparent and comprehensively-structured business processes
Joint order flow with separate administrative and operational section for better intra- and inter-company processing
Client-specific interfaces for general communication, customs and port authorities
Flexible and innovative software architecture to integrate new applications quickly

MOBILE DEVICE

Maximum efficiency for processes in the terminal thanks to the use of mobile devices directly connected to our Terminal Operating System
Accelerated communication thanks to Mobile Scanning Devices
Digital recording of loading orders, load lists and delivery confirmation as well as direct digital forwarding to the relevant employees/department
Mobile applications for changes in container locations (CMS/ CFS) accelerate handling in the terminal

Central applications and functions

Xtos contains modules and functions you can use to manage your terminal processes quickly and efficiently. Using these highly-efficient software solutions will make daily work easier, reduce errors and create free resources.

Intelligent process management

Xtos automatically recognizes relevant events and sends all the necessary information and documents independently to the right partner, customs offices or port authorities (event-driven processes). Example: Sending an EDI (FACT) message CODECO, COARRI or comparable. All events are logged automatically. What happened within a process and when can be traced at any time.

All-in-one goods handling

All-in-one handling – one order in Xtos is set up with one main feature of goods-in or goods-out and is automatically recognized as such by the terminal. The necessary data is exchanged and subsequent processes are initiated automatically.

Rate management

Your entire rate management system will be integrated into our Terminal Operation System. The rate structure enables the definition of supplier-specific validities, price scales and dependencies. This provides the basis for automatically generating your costings and invoices. This saves time and reduces the number of faulty invoices.

The Xtos rate structure is easy to use and enables up to five different rate groups for different price groups and quantities (scales). Rate options can be defined for both specific customers or goods as well as for customer groups.

Direct goods transfer

Directly loading or unloading ships onto the collecting or delivering modes of transport (truck, train, etc.) is organized by Xtos without taking into account the Inventory Management System (IMS). This process is significantly accelerated because complex temporary storage is also avoided in the system. Xtos also enables goods to be handled in any packages via any transport routes and modes.

Calculating storage rent

Xtos automatically recognizes and calculates the point in time and conditions for calculating storage rent. These costs depend on factors such as the quantity, the storage location, free days and, of course, the duration. The calculation in Xtos is based on the Inventory Management System (IMS) Rates are completely integrated. This means they can also be defined for different storage conditions, taking into account free days for different transport directions (import/export).

Warehousing

Xtos works according to the principle of “stock-keeping units.” It registers and tracks movements of goods not only at the physical but also at the commercial level. The process runs simply, but ingeniously. The system registers stocks according to one basic unit (UoM) together with the costs per unit when goods come in and debits the warehouse using the same principle when goods leave.

The sources of errors are often unclear. Are your goods stored in the wrong container or warehouse location, the wrong warehouse? Wrong input? Change of owner? Or maybe you just want to change the status of goods that have already been registered? We give our answer with the “goods manipulation” function we developed in-house”. Manipulations can change the status and properties of stock entries, even if the goods have already been recorded. An important function for companies where human errors are difficult to avoid.

Accounting included

Xtos contains a complete accounting system certified for most industrial states with all the advantages of Microsoft Dynamics NAV/ Business Central. Consequently, Xtos does not need any additional interfaces to import invoices, documents or master data. When developing our solution we took into account all the main functions that are important for the accounting of a logistics company.

Containers

Administering containers is not the easiest task. In order to make this possible and to simplify it, Xtos uses many functions that make the process clear. We have implemented both the Container Management System (CMS) and the Container Freight Station (CFS).

Mobile Devices

These devices connect the relevant databases quickly and effectively carry out the current process.

Xtos supports the following terminal processes, also known as apps:

– Inbound; incoming goods are scanned and marked as compliant/non-compliant

– Put-away pallets; pallets are scanned and entered in the IMS

– Stuffing containers; pallets are stowed in containers (they left the IMS shortly before)

– Outbound; analogous to unloading but for outgoing goods

– Put-away containers; containers are scanned and placed in the target location – this location is also stored

– Re-location; the goods (and also ro-ros and containers) are moved from storage location A to storage location B – which is tracked/saved by this app

– Outbound containers; a barge is loaded with a certain number of containers

– Free loading; only the goods prepared for loading are loaded here

– Container sea in/out; unloading and loading containers from/onto a container ship

Xtos in use at NovaNatie

Nova Natie is an established service provider in the Port of Antwerp. The owner-managed company has over 190,000 m² of storage capacity, distributed across 3 locations in the Port of Antwerp, as well as its own fleet of trucks, trailers and transport equipment.

Dedicated employees and many years of experience with port and terminal processes, transport and shipping make NovaNatie an excellent partner for forwarders worldwide. The experts from Nova Natie rely completely on Xtos. The flexibility and efficiency of our range of solutions enable them to optimally meet the needs of their company and their customers.

“ Yes, before 2018 things were also going well for us. But with the introduction of this intelligent terminal software, we took another huge step forward – not only financially, but also as a partner for our customers. ”

Jonas Dieu
Nova Natie

Xtos in use at NovaNatie

“Yes, before 2018 things were also going well for us. But with the introduction of this intelligent terminal software, we took another huge step forward – not only financially, but also as a partner for our customers.”

Jonas Dieu
Nova Natie

Xtos in use at NovaNatie

“ Yes, before 2018 things were also going well for us. But with the introduction of this intelligent terminal software, we took another huge step forward – not only financially, but also as a partner for our customers. ”

Jonas Dieu
Nova Natie

Our clients

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Do you have any questions or would you like some advice? We’ll be pleased to help.

As expert partners with an affinity for the sector, we’ll help you on your way to benefiting from the state-of-the-art technologies of today. We look forward to your enquiry.

Simply scan this code
with your smartphone and save our contact details.

Do you have any questions or would you like some advice? We’ll be pleased to help.

As expert partners with an affinity for the sector, we’ll help you on your way to benefiting from the state-of-the-art technologies of today. We look forward to your enquiry.

Simply scan this code
with your smartphone and save our contact details.