A look at the innovative benefits of Xfreight: supply chain transparency through TMS.
The modern world of logistics requires innovative technologies that ensure the smooth execution of transportation processes and their transparent representation in the supply chain. Transport management software (TMS) plays a central role here. Our freight forwarding software Xfreight is such a TMS solution that focuses on the needs and requirements of modern, international and multimodal forwarding companies. In this article, we take a look at the benefits of an ultimate TMS and use the example of our freight forwarding software Xfreight to explain how software can make an important contribution to transparency in the supply chain.
Planning and optimization of the transport process through TMS: TMS solutions like Xfreight stand out for their ability to break down typical transport orders into individually tailored processing steps (Tasks) aligned with the organization. Built upon this architecture, a TMS like Xfreight, equipped with advanced planning and monitoring tools, enhances transparency in the transport process. This newfound overview can be harnessed to allocate resources more efficiently and ultimately reduce delivery times. This newly gained overview can be used to deploy resources more efficiently and ultimately shorten delivery times.
Real-time tracking and Transparency: One of the most remarkable features of modern TMS solutions is the ability to track shipments in real time. Xfreight is connected to the IT systems of the most popular Northern European seaports and also obtains shipment-relevant status information from the Advanced Visibility Platform™ from “Project44”. Status-relevant information is stored in the TMS and displayed for approved consumers and customers in a directly connected track & trace system. This not only improves transparency along the supply chain, but also enables fast reactions to delays and irregularities.
Business Process Automation: The ability to automate business processes is another decisive argument for using TMS solutions. Xfreight allows the meaningful automation of individual tasks in shipment handling, documentation and billing. This automation helps save time and avoid human errors. Company structures and business processes are customized in Xfreight for the respective organization before going live and are displayed in the application interface depending on a user’s function. The resulting short paths for operating the software ensure ergonomic working and acceleration of the handling process. Xfreight also relies on parameter-based automation for the creation and distribution of documentation for customers, agents and partners in order to relieve the user as much as possible. Customs clearance is supported by Xfreight through the full integration of our customs solution Xcust, through which import and export declarations are handled in an automated manner without third-party providers and without additional transaction costs.
Transport Optimization for Various Modalities: Another feature of modern TMS systems such as Xfreight is their versatility in supporting different transport modalities such as ocean freight, air freight and land transport. If it makes sense for the handling process, all shipment-specific freight types in Xfreight are combined in a single forwarding file. In Xfreight, this is done on a cross-client basis, thus enabling internationally distributed colleagues to work together on a single transport. Data and information entered by individual users are thus immediately and directly available to all persons involved in the transport.
Multicompany: A modern TMS such as Xfreight allows several freight forwarding companies to operate in one database and still provide master data such as addresses and billing types across companies. Such cross-client working is of concern to all freight forwarding organizations that are made up of several individual companies. In a modern TMS like Xfreight, an employee’s location within a corporate group becomes inconsequential. Xfreight enables cross-client collaboration of all “group colleagues” on a transport order. This speeds up internal communication enormously and also ensures that new, status-relevant information is available to all transport participants immediately after it has been entered. An ancillary benefit is the prevention of duplicate data entry, affording full control over the processing cycle.
Flexibility: Modern transport management systems like Xfreight have a flexible software architecture that adapts to new technologies and can be operated platform-independently from anywhere in the world. Xfreight is based on the Microsoft Dynamics 365 Business Central ERP system, which means that it is and remains constantly at the cutting edge of technology. The customization possibilities of Xfreight are almost unlimited. In this way, the creation of interfaces for data exchange with customers and partners also succeeds individually and uncomplicatedly and you can react quickly to market changes.
Fully integrated financial accounting: A modern TMS system like Xfreight also ensures maximum commercial transparency via cross-client, integrated financial accounting. In Xfreight, incoming and outgoing forwarding invoices are posted in the financial mandate assigned to a user at the same time as they are posted operationally on the forwarding file. The resulting open item, and also the settlement upon payment, are immediately visible to all authorized transport participants and can also be displayed in the connected track & trace system. The fast and seamless integration of the Xfreight financial accounting modules thus increases commercial transparency enormously and directly ensures greater customer satisfaction.
Security and compliance: Modern TMS solutions like Xfreight integrate and automate tools for assessing adherence to common compliance regulations. In Xfreight, all addresses used in a transport are cross-checked against standard sanctions lists. In the air freight sector, Xfreight is also connected to the databases of the German Federal Aviation Authority and automatically checks the status of “Authorized Consignor” for relevant addresses. Test results are archived and can be evaluated quickly and easily in the event of an audit. In addition, as part of transparency, the inspection status can be displayed in a prominent place, such as in a track & trace system.
Modern TMS systems such as Xfreight offer a variety of options that provide more transparency in the supply chain. Used correctly and consistently, a modern TMS accelerates the handling process through automation, provides more transparency, increases customer satisfaction and boosts your company’s success. If you too are currently looking at modernizing and optimizing your company’s IT environment, a modern TMS like Xfreight should be considered.